This two-day workshop is intended to help you
prepare professional reports and proposals. As a
manager at any level in business, government, or
industry, you must write reports to explain
things, or to present your research findings.
You may also write proposals to convince others
of the value of some course of action. With the
training materials in this course, you can teach
all the necessary skills for formal business
writing.
What participants will learn:
At the conclusion of this workshop, you will:
Learn the basic techniques for researching and
preparing professional looking reports and
proposals
Identify the key elements in a formal report or
proposal
Recognize the key elements you must pay
attention to when writing a report or a proposal
Identify the basic methods of presenting
information in a report and when to use each
method
Identify the key elements of writing persuasive
proposals
Identify the signposts readers look for in a
professional report or proposal, and know the
guidelines for using them correctly
Develop sound proofreading and revision
checklists
Learns the mechanics of footnotes and
bibliographies
Workshop Outline:
Day 1
Introductions, Learning Objectives and
Agenda
A large group introduction and a
discussion of the types of reports and
proposals the participants do, followed
by an exercise/icebreaker to put people
at ease and learn personal objectives of
participants
Pre-assignment
Discuss general preparation for workshop
and type of report/proposal each
participant will be working with
Making writing clear, complete, concise
and correct
A large group discussion of the four
characteristics and an individual
exercise that encompasses all four, to
be completed, corrected and discussed
Planning your report
Investigation
Resources
Search strategies
Citing sources
Rules of evidence
Group Discussion
A large group discussion of the elements
that go into planning a report
Planning sequence
Purpose
Audience
Primary
Secondary
Format
Direct
Indirect
Evidence
Organization
Remember PAFEO
Participants are given a sample report
to read. They are to determine the
purpose, possible audience, format,
evidence and how it was organized, if
possible. They will have time to discuss
their answers in small groups, before
debriefing the exercise
Energizer for the afternoon
Main elements of a report
Introduction
Body/discussion
Conclusion
Recommendations
Review
Participants go back to sample report
and highlight various components in
different highlighter colors
Sequencing information
Chronological
Order of importance
Problem and solution
Least to most
Other
Activity
Participants return to their sample
report one more time to discover the
order in which information was
presented. Large group discussion about
when to use each method
Parts of a Formal Report
Large group discussion and then
participants are given a second sample
report to identify the various parts of
the report
Rules for headings
Major heading
Sub heading
Secondary sub heading
Headings as signposts
Activity
Participants will take part in a
discussion and go back to their sample
report. This time they will compare it
to a report without signposts
Tables and graphs
Types
Points to remember
Discussion and demonstration of types of
graphs
Outlining Your Report
Brainstorming
Mind mapping
Post-it notes
Six Thinking Hats
Activity
Participants discuss mind mapping etc.
vs. traditional approaches to outlining,
and then practice writing an outline for
their own report, with feedback.
Review
Day 2
Reconnect and feedback
Checklist for Revision
Facts
Length
Style
Organization
Writing Proposals vs. writing reports
In a large group discussion,
participants will identify the
differences between a report and a
proposal. In small groups, they will
then look at the ten steps to writing a
proposal and note any differences
between this type of writing and the
report, paying particular attention to
the need to persuade. To help them in
this exercise, they will have a sample
report and a sample proposal
The Ten Steps of Proposal Writing
The acid test
Discussion
A strategy
To inform
To persuade
Steps to persuade
Credibility
Expertise
Objectivity
Group Discussion
Discuss various ways of informing or
persuading others. Complete an exercise
as small groups and debrief
Tough questions
As the final exercise of the afternoon,
they will then outline a proposal they
wish to put forward to someone within
government, to bring about desired
changes. Proposals will be exchanged for
feedback and debriefing
Group Discussion
Discussion of the types of questions
that they may be asked and the types of
responses they can prepare
Review
Personal Action Plan
Evaluation
Suggested Reading List
Places
We Can Deliver Training:
In
INDIA
Noida,
Greater Noida, Delhi, Gurgaon, faridabad,
Ghaziabad, jaipur, Mumbai, Banglore,
Chennai, Kolkata, Dehradun, Indore,
Surat, Pune, Nagpur, Ahmedabad, Hyderabad,
Lucknow, Pondicherry, Agra, Allahabad,
Varanasi, Ranchi, Patna, Bhuvneshwar,
Chandigarh, and all over parts of India
OTHER
COUNTRIES
Australia,
Singapore, Hongkong, Germany, Italy,
U.A.E, U.S.A, Russia, Canada,
England, France, Indonesia, Malasya,
Japan, South Africa.
